Use the Ohio Department of Health Nurse Aide Registry to check a certified nurse aide (CNA). Search by full registry number or by name, then review the official record. The guide below explains search options, facility inquiries and Ohio’s registry eligibility rules.
Open the Ohio Department of Health Nurse Aide Search. If you have the registry number, enter the complete number: that search returns an exact match. The alternative search asks for the last name together with either the first name or the last four digits of the Social Security number. The form permits partial search values on this alternative route and returns the closest matches. Use the name fields when you have them; a Social Security number is not needed for a first-and-last-name search. Enter any personal search information only on the official registry, never on this directory.
Read the official registry record for both the person’s listing and any findings. Ohio Revised Code 3721.32 requires the registry to include statements about findings concerning resident abuse, neglect, exploitation or misappropriation of resident property, together with any statement from the individual disputing those findings. When an inquiry concerns a person with such a statement, the director must disclose the finding statement or a summary and the individual’s dispute statement or an accurate summary. Read those parts together. The reference below explains distinctions in Ohio law; it does not reproduce the portal’s screen labels or verify a particular person. A name match alone does not answer every eligibility question.
Use the Department of Health’s official registry for the inquiry. It also provides a facility inquiry route: the instructions ask anyone searching on behalf of a long-term care facility to supply the facility’s seven-digit Facility ID before proceeding. Use the facility route when that instruction applies to your inquiry. The public name or registry-number form and the facility inquiry form serve different starting points. This guide explains the published instructions; it does not issue a verification certificate or make an employment determination.
If the registry-number search returns no match, check that you entered the full number; the instructions promise an exact match rather than a partial-number search. For a name search, check that you supplied the last name plus one of the two permitted companion fields. The name route allows partial values, so a shortened name can be a useful next search when the spelling is uncertain. Because this route returns closest matches, compare the person’s identity carefully on the official service. A no-match result from one set of inputs is not proof that the person has never been listed.
For someone coming from another state, consult Ohio’s nurse-aide registry rules. Section 3721.32(A)(5) includes people listed in another state’s nurse-aide registry when that state certifies that its training and competency-evaluation program complies with the cited federal Social Security Act requirements or regulations. That provision identifies an out-of-state basis for Ohio registry listing. It does not, by itself, show that a particular person’s Ohio entry has been completed or that their current work eligibility has been verified. Check the Ohio record for the person you are considering.
These are distinctions documented in Ohio law. Check the official record for its exact wording and the individual’s current information.
Eligible to work
Under rule 3701-17-07.3(B), continued eligibility to work in a long-term care facility depends on the department receiving verification of paid nursing or nursing-related services: at least seven and one-half consecutive hours, or eight hours within a forty-eight-hour period, during the twenty-four months following registry placement or the most recent verified work date. If more than twenty-four consecutive months have passed since the last verified work, paragraph (C) provides routes through documentation of qualifying work during that period or additional training and competency evaluation under rule 3701-17-07.1(D)(1) and (D)(2).
The registry must include the director’s required statement about findings concerning alleged resident abuse, neglect, exploitation or misappropriation of resident property, as well as any statement from the individual disputing the findings. Section 3721.32(B) requires these statements, or the specified summaries, to be disclosed together when an inquiry concerns the individual. Read the finding and any dispute statement together in the official response.
Ohio Revised Code 3721.32(E) calls an individual listed on the registry in good standing a certified nurse aide. It reserves the designation “certified nurse aide” or “CNA” for individuals listed on the registry. This is the statutory terminology for the nurse-aide registry; use the official record to check the individual’s listing.